Find and replace microsoft word 2016 free#

If you need a quick refresher on Styles in Word, see our tutorial on the subject.Īdvanced options for both Find and Replace can be accessed by clicking the ‘ More >’ button at the bottom right of the ‘Find and Replace’ dialogue. This feature can be useful in conjunction with Replace, as the Replace function will limit its operation to the selected text. Alternatively, if you’ve selected text which is styled as Normal and set to bold, all bolded Normal text will be selected. It is here that you will find the option to ‘Select All Text with Similar Formatting’.Ĭlicking this option will select all text in the document which matches the style and formatting of the text where your text cursor is currently located.įor example, if you’ve selected text which is styled as Normal, clicking this menu option will select all Normal styled text in the document.

On the other hand, if you are already certain you wish to make these changes, ‘Replace All’ can perform thousands of changes in just a few seconds.īeneath the ‘Find’ and ‘Replace’ buttons, is the Select menu. This should be handled with care, as clicking the button will replace all instances of the search text, without the opportunity to review the changes before they are made. * Performing a Replace ALL in Word 2016 On the same ‘Find and Replace’ dialogue we just covered you’ll notice a button labelled ‘Replace All’. If you’re sure you wish to replace the selected text, you can click the ‘Replace’ button and/or click the ‘Find Next’ button to move to the next successful match. You can also type the replacement phrase (whatever you wish to change it to) into the ‘Replace with:’ text box.Ĭlicking ‘Find Next’ will search the document, select the first match it comes across, and display it in the document view for you to review. Under the ‘Replace’ tab, you can type the search phrase (the word or phrase you wish to change) into the ‘Find what:’ text box. Alternatively, the dialogue can be opened using the keyboard shortcut (Ctrl+H). Clicking the ‘Replace’ button opens the same dialogue, but with the ‘Replace’ tab selected. Clicking this will open the ‘Find and Replace’ dialogue. If you click the downwards facing triangle, to the right of the ‘Find’ button, you’ll see an option for ‘Advanced Find’. In order to hide the ‘Navigation Pane’, you can remove the check from this section again.Īlternatively, you can close it by clicking the x in the top right corner of the ‘Navigation Pane’ itself.Ī quick video overvue of Find and Replace in Word In order to have the ‘Navigation Pane’ displayed permanently, you can enable it in the ‘Show’ section, under the ‘View’ tab, by placing a check the ‘Navigation Pane’ checkbox. You can move between the results by clicking the arrows or by selecting the results previews.Ī quick video overvue of the navigation pane in Word Word will list the search results in the ‘Navigation Pane’, as well as highlight all instances of the search term in the document view itself.

Simply type the word or phrase you wish to search for into the text box and click the magnifying glass or press ENTER. These can be found in the ‘Editing’ section of the ‘Home’ tab on the Ribbon.Ī quick video overvue of using Find in WordĬlicking the ‘Find’ button or using the Find keyboard shortcut (Ctrl+F), will display and focus the ‘Results’ section of the ‘Navigation Pane’

Luckily, Word provides Find and Replace features. When doing this for the purpose of replacing a word or phrase that is repeated throughout the document, it can be even more odious. Scanning through a document for a single word or phrase, even in short documents, can be time consuming when done manually.

Find and replace microsoft word 2016 free#

Test your MS Word skills with the corresponding FREE Online Multiple Choice Find and Replace in Word 2016 – Free Online Microsoft Word Tutorial with videoįind and Replace in Word 2016 Microsoft Word 2016 Tutorial with 4 videos